DBS System (Direct Debit System)

Dehasoft DBS (Direct Debit System) is a comprehensive solution that enables you to automatically collect receivables from your dealers and distributors through the banking system. Send your due invoices to your bank with a single click, secure your cash flow, and fully digitalize your collection processes.

Why Should You Use a DBS System?

For companies operating with dealership and distributor networks in Turkey, one of the biggest challenges is the inability to collect receivables on time. Manual tracking methods not only cause time loss but also create a structure prone to human error. Delayed collections disrupt cash flow, make financial planning difficult, and negatively impact working capital.

The Direct Debit System (DBS) eliminates all these issues by transforming your receivables management into an automated and reliable structure.

The core working principle of DBS is simple: when an invoice issued to your dealer reaches its due date, the bank automatically debits the relevant amount from the dealer’s account and transfers it to your account. When you manage this process through the Dehasoft DBS solution, every step — from invoice creation to final collection — is tracked on a single platform. Our system works in full integration with leading ERP systems such as Akınsoft, Logo, and Mikro, synchronizing your accounting records with DBS instructions in real time.

Key Features

Automatic Invoice Collection

Dehasoft DBS automatically detects sales invoices created in your ERP system and prepares bank instruction files according to their due dates. You can generate collection instructions on an invoice basis or based on total outstanding balances.

The system also tracks partial payments and generates new instructions for remaining balances. This allows you to manage thousands of invoices from hundreds of dealers through a single interface.

Thanks to its automated collection structure, the workload of your collections department is significantly reduced, allowing your team to focus on strategic financial tasks.

Bank Integration and Reconciliation

Dehasoft DBS is fully compatible with the DBS protocols of Turkey’s leading banks. Integration is available with major banks including Ziraat Bank, Garanti BBVA, İş Bankası, Yapı Kredi, Akbank, QNB Finansbank, Halkbank, and VakıfBank.

Instruction files are automatically generated in the required bank format and transmitted securely. Response files received from banks are automatically processed, separating successful collections, failed transactions, and partial payments.

With automatic reconciliation, discrepancies between bank account movements and current accounts are instantly identified and resolved.

Maturity and Risk Management

Your dealers’ payment history, risk score, and current outstanding balances can be monitored from a single dashboard.

The system generates automatic alerts based on predefined risk parameters. For example, if a dealer’s overdue balance exceeds a certain threshold, new order entries can be automatically blocked.

With maturity analysis reports, you can forecast expected collections on a weekly, monthly, and quarterly basis. This predictive capability provides critical value for financial planning and budget management.

Current Account Tracking

Each dealer’s current account statement, open invoices, payment history, and DBS instruction status can be tracked in detail.

You can provide a dedicated dealer portal where partners can view their outstanding balances and financial status. Account statements and balance reports can be automatically generated and sent via email.

All these processes increase transparency between you and your dealers and help maintain healthy commercial relationships.

ERP Integration

For the DBS process to function efficiently, uninterrupted data flow with your ERP system is essential.

Dehasoft DBS offers bidirectional integration with widely used ERP systems such as Akınsoft, Logo, and Mikro.

Invoices created in the ERP are automatically transferred to the DBS system, while collection results are written back to the ERP, ensuring that current accounts are updated in real time.

This integration eliminates duplicate data entry, minimizes errors, and significantly reduces the workload of your accounting team. Even if you work with multiple banks, all DBS instructions can be managed from a single centralized platform.

Reporting and Analytics

Dehasoft DBS provides comprehensive reports that allow you to analyze your collection performance from every perspective.

Standard reports include daily, weekly, and monthly collection summaries, bank-based collection distribution, failed transaction analysis, and overdue receivables reports.

Through the dashboard, you can monitor cash flow forecasts, collection success rates, and dealer-based risk indicators with visual graphs.

All reports can be exported in Excel, PDF, and CSV formats. These insights directly support executive decision-making processes and enable you to build financial strategies based on reliable data.